33951EXECUTIVE ASSISTANT TO THE VICE PRESIDENT

ANNOUNCEMENT OF Professional Vacancy

STATE UNIVERSITY OF NEW YORK ·DOWNSTATE MEDICAL CENTER
450 CLARKSON AVENUE, BOX 1194, BROOKLYN, NEW YORK 11203

Department: OFFICE OF ACADEMIC AFFAIRS Job Title: EXECUTIVE ASSISTANT TO THE VICE PRESIDENT

Professional Rank: MP-5 Descriptive Title: EXECUTIVE ASSISTANT TO THE VICE PRESIDENT

Salary Range: COMMENSURATE WITH EXPERIENCE AND QUALIFICATIONS Line Number: Line# 33951

Additional Position Information: *Please include the five digit line number and job title in the subject line and body of your email submission.

Brief Description of Duties:
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

The Office of Academic Affairs at SUNY Downstate is seeking a full time Executive Assistant to the Vice President. The successful candidate will:
- Reports to the Assistant Vice President for Operations in the Office of the Senior Vice President for Academic Affairs. Primary staff support for the Office of Academic Affairs.
- Provides courteous and effective assistance to all faculty, staff and students and visitors who interact with the Office of Academic Affairs.
- Manages the Main office supplies, presentation and maintenance.
- Anticipates needs and orders office supplies as required.
- Maintains files for the Senior Vice President for Academic Affairs, the Office of Academic Affairs main office and the Assistant Vice President for Operations.
- Drafts correspondence for Senior Vice President for Academic Affairs and Office of Academic initiatives.
- Assists the staff of the reporting departments with clerical and/or other administrative tasks.
- Completes and submits work orders for maintenance of offices and/or equipment.
- Tracks purchase requisitions and human resources paperwork initiated in the Office of Academic Affairs.
- Manages calendar and all appointments for the SVPAA and Assistant Vice President of Operations.
DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION

All successful candidates must undergo various background checks, maintain credentials required for continued employment and adhere to the SUNY-DMC UHB Principles of Behavior. Clinical Faculty and Allied Health professionals must receive and maintain Medical Board authorization.

Qualifications:
- A Master’s Degree in administration or related field OR in lieu of a Master's Degree, a minumum of 5+ years experience supporting at the executive level with accountability of daily operations of the office, preferrably in a higher education and/or medical institution.
- Superior planning, organizational and communication skills.
- Exceptional eye for detail and thorough follow-up.
- Must have the ability to execute multiple tasks within stringent deadlines and interact with a diverse population at all working levels.

Posting ID: 18601 Ref #: M/C-33951-19

Persons interested in the above position should submit a resume along with a cover letter to ==>
Please include: Job Title( EXECUTIVE ASSISTANT TO THE VICE PRESIDENT ), Line( 33951 ) and PostingID( 18601 ) M.S.C. 1194
450 Clarkson Avenue
Brooklyn, New York 11203 ( email: CAREERS@DOWNSTATE.EDU )

Closing date for Receipt of application: 01/01/29

SUNY Downstate Medical Center offers a competitive salary and benefits package.
SUNY Downstate Medical Center is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familiar status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or criminal conviction.

Department:	OFFICE OF ACADEMIC AFFAIRS	Job Title:	EXECUTIVE ASSISTANT TO THE VICE PRESIDENT
Professional Rank:	MP-5	Descriptive Title:	EXECUTIVE ASSISTANT TO THE VICE PRESIDENT
Salary Range:	COMMENSURATE WITH EXPERIENCE AND QUALIFICATIONS	Line Number:	Line# 33951

Additional Position Information: *Please include the five digit line number and job title in the subject line and body of your email submission.
Brief Description of Duties: Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors. The Office of Academic Affairs at SUNY Downstate is seeking a full time Executive Assistant to the Vice President. The successful candidate will: - Reports to the Assistant Vice President for Operations in the Office of the Senior Vice President for Academic Affairs. Primary staff support for the Office of Academic Affairs. - Provides courteous and effective assistance to all faculty, staff and students and visitors who interact with the Office of Academic Affairs. - Manages the Main office supplies, presentation and maintenance. - Anticipates needs and orders office supplies as required. - Maintains files for the Senior Vice President for Academic Affairs, the Office of Academic Affairs main office and the Assistant Vice President for Operations. - Drafts correspondence for Senior Vice President for Academic Affairs and Office of Academic initiatives. - Assists the staff of the reporting departments with clerical and/or other administrative tasks. - Completes and submits work orders for maintenance of offices and/or equipment. - Tracks purchase requisitions and human resources paperwork initiated in the Office of Academic Affairs. - Manages calendar and all appointments for the SVPAA and Assistant Vice President of Operations. DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION
All successful candidates must undergo various background checks, maintain credentials required for continued employment and adhere to the SUNY-DMC UHB Principles of Behavior. Clinical Faculty and Allied Health professionals must receive and maintain Medical Board authorization.
Qualifications: - A Master’s Degree in administration or related field OR in lieu of a Master's Degree, a minumum of 5+ years experience supporting at the executive level with accountability of daily operations of the office, preferrably in a higher education and/or medical institution. - Superior planning, organizational and communication skills. - Exceptional eye for detail and thorough follow-up. - Must have the ability to execute multiple tasks within stringent deadlines and interact with a diverse population at all working levels.
Posting ID: 18601		Ref #: M/C-33951-19
Persons interested in the above position should submit a resume along with a cover letter to ==> Please include: Job Title( EXECUTIVE ASSISTANT TO THE VICE PRESIDENT ), Line( 33951 ) and PostingID( 18601 )		M.S.C. 1194 450 Clarkson Avenue Brooklyn, New York 11203 ( email: CAREERS@DOWNSTATE.EDU )
Closing date for Receipt of application: 01/01/29