VACANCY

Applications are invited for consideration to the following position

Department:

Research Administration

Budget Title:

Purchase Associate

(Based Upon Experience)

Descriptive Title:

Full-time, Monday through Friday, 9:00am - 5:00pm, 37.5 hours per week.

Vacancy

26-4

Execute purchasing responsibilities, including processing requisitions and creating purchase orders, in a timely, efficient, and cost-effective manner while adhering to institutional, federal, state, city, and sponsor policies. Assist in the administration of the electronic procurement system by providing hands-on support to faculty, staff and administrators. Troubleshoot user issues, manage account access and permissions, and guide researchers and administrators to ensure proper system use and compliance with Research Foundation policies and procedures. Utilize existing Research Foundation (RF) and State contracts when available. Ensure compliance with competitive bidding requirements when applicable, including obtaining the requried number of quotes and managing Request for Quotation (RFQ) and Request for Proposal (RFP) processes. Serve as faculty liaison by researching and resolving purchasing concerns, needs, and discrepancies. Create and update supplier records in the Supplier Master File in accordance with RF policies and procedures. Analyze purchasing monitoring reports and implement corrective actions as necessary. Prepare monthly property reports based on RF Procurement transactions. Maintain a comprehensive supplier information database, including contract numbers, contact details, and sales representative information.

REQUIRED: Bachelors degree or an equivalent combination of education and relevant experience. Demonstrated knowledge of procurement policies and procedures. Strong interpersonal skills with the ability to effectively interact with a diverse range of individuals. Strong mathematical, analytical, organizational, and communication skills. PREFERRED: Certified Purchasing Professional (CPP) certification. Experience in an academic medical center or institution of higher education. Demonstrated knowledge of Accounts Payable and Supply Chain processes. Experience implementing automated systems and training stakeholders on new processes and procedures.

Additional Information: Interested candidates should submit their letter of introduction and resume to: Melissa.Emanus@Downstate.edu

The Research Foundation is committed to equal opportunity and non-discrimination in employment for all qualified persons without regard to race, color, religion, sex, gender identity or expression, transgender status, national origin, citizenship, age, creed, disability, veteran status, marital status, familial status, military status, domestic violence victim status, sexual orientation, genetic characteristics/genetic information, pregnancy-related conditions, reproductive health decisions, prior arrest or conviction records, or any other trait protected by federal, state, or local law.