20578EVENTS COORDINATOR / SENIOR STAFF ASSISTANT

ANNOUNCEMENT OF Professional Vacancy

STATE UNIVERSITY OF NEW YORK · DOWNSTATE MEDICAL CENTER
450 CLARKSON AVENUE, BOX 1194, BROOKLYN, NEW YORK 11203

Department: DEVELOPMENT & PHILANTHROPY Job Title: EVENTS COORDINATOR / SENIOR STAFF ASSISTANT

Professional Rank: SL3 Descriptive Title: EVENTS COORDINATOR / SENIOR STAFF ASSISTANT

Salary Range: COMMENSURATE WITH EXPERIENCE AND QUALIFICATIONS Line Number: Line# 20578

Additional Position Information: *Please ensure you include the 5-digit Line Number and Job Title in the subject line and body of your email submission.

Brief Description of Duties:
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

The Department of Development and Philanthropy at SUNY Downstate Health Sciences University is seeking a part-time Events Coordinator / Senior Staff Assistant. The core principals guiding the Event Coordinator as a member of the Development Team are:
- Building and sustaining relationships.
- Raising awareness and appreciation of the University and fund raising to support its mission.
- With supervision and coordinated plans, helps execute events supporting and sponsored by and for the University.

Duties include:
- Helping to conceptualize events.
- Create general events plan and checklists.
- Maintains annual events calendars, and helps coordinator principals.
- Helps develop events budgets, track expenditures and invoices; maintains historical files on same.
- Assisting with the planning and production of event materials, including guests lists and invitations.
- Assist with event contracting for retaining venue, caterer, florist, music, photographer, etc.
- Mails invitations and maintains the rsvp list, and guests seating plans; submits guests contacts to Database Manager.
- Creates and manages pre and post event plan of action including volunteers, transportation.
- Prepares and maintains evaluations of events and provides recommendation for future improvements.
- Other duties to support and enhance events and fund raising as assigned.
DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION

All successful candidates must undergo various background checks, maintain credentials required for continued employment and adhere to the SUNY-DMC UHB Principles of Behavior. Clinical Faculty and Allied Health professionals must receive and maintain Medical Board authorization.

Qualifications:
- A Bachelor’s Degree is preferred.
- The candidate must have at least 3 years of experience as an Events Coordinator with evidence of event operations and execution experiences.
- Possess professional, strong work ethic.
- Strong organizational skills.
- Strong written and verbal communication skills.
- Team oriented.

Posting ID: 19128 Ref #: A/PR-20578-20

Persons interested in the above position should submit a resume along with a cover letter to ==>
Please include: Job Title( EVENTS COORDINATOR / SENIOR STAFF ASSISTANT ), Line( 20578 ) and PostingID( 19128 ) The Employment Office
M.S.C. 1194
450 Clarkson Avenue
Brooklyn, New York 11203 ( email: Careers@downstate.edu )

Closing date for receipt of applications:

Internal Consideration Program: 01/01/29 Off-campus recruitment: 01/01/29

SUNY Downstate Medical Center offers a competitive salary and benefits package.
SUNY Downstate Medical Center is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familiar status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or criminal conviction.

Department:	DEVELOPMENT & PHILANTHROPY	Job Title:	EVENTS COORDINATOR / SENIOR STAFF ASSISTANT
Professional Rank:	SL3	Descriptive Title:	EVENTS COORDINATOR / SENIOR STAFF ASSISTANT
Salary Range:	COMMENSURATE WITH EXPERIENCE AND QUALIFICATIONS	Line Number:	Line# 20578

Additional Position Information: *Please ensure you include the 5-digit Line Number and Job Title in the subject line and body of your email submission.
Brief Description of Duties: Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors. The Department of Development and Philanthropy at SUNY Downstate Health Sciences University is seeking a part-time Events Coordinator / Senior Staff Assistant. The core principals guiding the Event Coordinator as a member of the Development Team are: - Building and sustaining relationships. - Raising awareness and appreciation of the University and fund raising to support its mission. - With supervision and coordinated plans, helps execute events supporting and sponsored by and for the University. Duties include: - Helping to conceptualize events. - Create general events plan and checklists. - Maintains annual events calendars, and helps coordinator principals. - Helps develop events budgets, track expenditures and invoices; maintains historical files on same. - Assisting with the planning and production of event materials, including guests lists and invitations. - Assist with event contracting for retaining venue, caterer, florist, music, photographer, etc. - Mails invitations and maintains the rsvp list, and guests seating plans; submits guests contacts to Database Manager. - Creates and manages pre and post event plan of action including volunteers, transportation. - Prepares and maintains evaluations of events and provides recommendation for future improvements. - Other duties to support and enhance events and fund raising as assigned. DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION
All successful candidates must undergo various background checks, maintain credentials required for continued employment and adhere to the SUNY-DMC UHB Principles of Behavior. Clinical Faculty and Allied Health professionals must receive and maintain Medical Board authorization.
Qualifications: - A Bachelor’s Degree is preferred. - The candidate must have at least 3 years of experience as an Events Coordinator with evidence of event operations and execution experiences. - Possess professional, strong work ethic. - Strong organizational skills. - Strong written and verbal communication skills. - Team oriented.
Posting ID: 19128	Ref #: A/PR-20578-20
Persons interested in the above position should submit a resume along with a cover letter to ==> Please include: Job Title( EVENTS COORDINATOR / SENIOR STAFF ASSISTANT ), Line( 20578 ) and PostingID( 19128 )		The Employment Office M.S.C. 1194 450 Clarkson Avenue Brooklyn, New York 11203 ( email: Careers@downstate.edu )
Closing date for receipt of applications:
Internal Consideration Program: 01/01/29	Off-campus recruitment: 01/01/29