21135SENIOR STAFF ASSISTANT

ANNOUNCEMENT OF Professional Vacancy

STATE UNIVERSITY OF NEW YORK · DOWNSTATE MEDICAL CENTER
450 CLARKSON AVENUE, BOX 1194, BROOKLYN, NEW YORK 11203

Department: OFFICE OF GOVERNMENT AND COMMUNITY RELATIONS Job Title: SENIOR STAFF ASSISTANT

Professional Rank: SL3 Descriptive Title: SENIOR STAFF ASSISTANT

Salary Range: COMMENSURATE WITH EXPERIENCE AND QUALIFICATIONS Line Number: Line# 21135

Additional Position Information: *Please include the 5 digit line number and job title in the subject line and body of your email submission.

Brief Description of Duties:
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

The Office of Government and Community Relations at SUNY Downstate Health Sciences University is seeking a full time Senior Staff Assistant. The successful candidate will:
- The individual is assigned functional and administrative task within the Office of Communications and Marketing and Government and Constituent Relations. Individual receives direct supervision from the AVP, Constituent Relations and Director, Governmental Relations.
- Provides administrative support to all programs and initiatives.
- Responsible for day to day office management.
- Manage and coordinate daily and monthly calendars of activities and appointments.
- Generate, process and file all internal and external correspondence relative to special events, conferences, travel, elected officials, community concerns and inquiries.
- Receives inquiries and complaints; coordinates with others, as necessary, to obtain the required information.
- Schedules and coordinates internal and external meetings and events, trainings, seminars, appointments, meetings, and travel arrangements.
- Receives visitors and receives calls for information requests, directing calls or relaying information to the appropriate parties.
- Coordinate clerical work activities; organize files and correspondence; determine work priorities and method. Manage sensitive and confidential information, office tasks, and special assignments/ projects, as needed.
- Opens, sorts and distributes mail
- Coordinate activities to ensure timely submissions of documents for major projects
- Take dictation, which may include minutes of meetings and transcribes notes into finished documents.
- Compose a variety of letters, memoranda, instructions and other documents on own initiative or from brief notes or verbal instruction.
- Support office activities and may be assigned clerical and secretarial relief activities.
- Perform other duties as assigned
DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION

All successful candidates must undergo various background checks, maintain credentials required for continued employment and adhere to the SUNY-DMC UHB Principles of Behavior. Clinical Faculty and Allied Health professionals must receive and maintain Medical Board authorization.

Qualifications:
- A Bachelor's Degree and two (2) years of responsible administrative experience.
- Advanced educational attainment or specialized experience will be required as applicable.

Posting ID: 19152 Ref #: A/C-21135-20

Persons interested in the above position should submit a resume along with a cover letter to ==>
Please include: Job Title( SENIOR STAFF ASSISTANT ), Line( 21135 ) and PostingID( 19152 ) The Employment Office
M.S.C. 1194
450 Clarkson Avenue
Brooklyn, New York 11203 ( email: Careers@downstate.edu )

Closing date for receipt of applications:

Internal Consideration Program: 01/01/29 Off-campus recruitment: 01/01/29

SUNY Downstate Medical Center offers a competitive salary and benefits package.
SUNY Downstate Medical Center is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familiar status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or criminal conviction.

Department:	OFFICE OF GOVERNMENT AND COMMUNITY RELATIONS	Job Title:	SENIOR STAFF ASSISTANT
Professional Rank:	SL3	Descriptive Title:	SENIOR STAFF ASSISTANT
Salary Range:	COMMENSURATE WITH EXPERIENCE AND QUALIFICATIONS	Line Number:	Line# 21135

Additional Position Information: *Please include the 5 digit line number and job title in the subject line and body of your email submission.
Brief Description of Duties: Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors. The Office of Government and Community Relations at SUNY Downstate Health Sciences University is seeking a full time Senior Staff Assistant. The successful candidate will: - The individual is assigned functional and administrative task within the Office of Communications and Marketing and Government and Constituent Relations. Individual receives direct supervision from the AVP, Constituent Relations and Director, Governmental Relations. - Provides administrative support to all programs and initiatives. - Responsible for day to day office management. - Manage and coordinate daily and monthly calendars of activities and appointments. - Generate, process and file all internal and external correspondence relative to special events, conferences, travel, elected officials, community concerns and inquiries. - Receives inquiries and complaints; coordinates with others, as necessary, to obtain the required information. - Schedules and coordinates internal and external meetings and events, trainings, seminars, appointments, meetings, and travel arrangements. - Receives visitors and receives calls for information requests, directing calls or relaying information to the appropriate parties. - Coordinate clerical work activities; organize files and correspondence; determine work priorities and method. Manage sensitive and confidential information, office tasks, and special assignments/ projects, as needed. - Opens, sorts and distributes mail - Coordinate activities to ensure timely submissions of documents for major projects - Take dictation, which may include minutes of meetings and transcribes notes into finished documents. - Compose a variety of letters, memoranda, instructions and other documents on own initiative or from brief notes or verbal instruction. - Support office activities and may be assigned clerical and secretarial relief activities. - Perform other duties as assigned DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION
All successful candidates must undergo various background checks, maintain credentials required for continued employment and adhere to the SUNY-DMC UHB Principles of Behavior. Clinical Faculty and Allied Health professionals must receive and maintain Medical Board authorization.
Qualifications: - A Bachelor's Degree and two (2) years of responsible administrative experience. - Advanced educational attainment or specialized experience will be required as applicable.
Posting ID: 19152	Ref #: A/C-21135-20
Persons interested in the above position should submit a resume along with a cover letter to ==> Please include: Job Title( SENIOR STAFF ASSISTANT ), Line( 21135 ) and PostingID( 19152 )		The Employment Office M.S.C. 1194 450 Clarkson Avenue Brooklyn, New York 11203 ( email: Careers@downstate.edu )
Closing date for receipt of applications:
Internal Consideration Program: 01/01/29	Off-campus recruitment: 01/01/29